Webflow CMS Plan Explained: Limits, Workspaces, and How Many Sites You Can Have

If you're building websites with Webflow and wondering about the CMS plan limits, you're not alone. Whether you're a freelancer, part of a Webflow agency, or managing multiple client projects, knowing exactly how many sites you can have on Webflow CMS plan and what the CMS item limits are is essential for scaling your projects smoothly.

In this article, we'll answer the most common questions around Webflow CMS plans, including the CMS limits for enterprise users and how workspaces fit into the picture.

How Many Sites Can You Have on Webflow CMS Plan?

The first thing to know:
✅ Webflow CMS plans are applied per site.

This means that each individual website needs its own CMS plan if you want to unlock features like dynamic content collections and CMS hosting. However, there is no overall limit on the number of sites you can create within your Webflow account — you simply assign a CMS plan to each project where you need it.

For example, if you’re managing five client websites and all of them use CMS features, you’ll need five separate CMS plans.

💡 Tip: If you're managing multiple projects, automating your CMS processes with a tool like Gapflow can save you hours of manual work. Gapflow lets you bulk-upload CMS items, sync content between Airtable and Webflow, and automate CMS entries via API — perfect for scaling without the hassle.

How Many CMS Items Are Allowed in Webflow?

The number of CMS items — such as blog posts, portfolio entries, or team members — depends on the site plan you choose.

With the CMS Site Plan, you can add up to 2,000 CMS items. If you upgrade to the Business Plan, this limit increases to 10,000 CMS items. For larger projects, the Enterprise Plan offers custom CMS limits based on your specific needs.

It’s important to note that CMS items are counted across all your Collections. So, if you have multiple Collections like Blog Posts, Projects, and Team Members, their combined total should stay within your plan’s item limit.

What Is the CMS Limit for Webflow Enterprise?

The Webflow Enterprise plan is designed for large-scale projects and comes with custom CMS item limits. While the Business plan caps CMS items at 10,000, Enterprise customers can negotiate higher limits, often well beyond this number.

If your website needs to handle thousands of dynamic entries or complex content structures, the Enterprise plan may be the best choice. It also includes benefits like enhanced security features, custom service-level agreements (SLAs), and priority support from Webflow.

🚀 Automate Enterprise CMS Workflows: With Gapflow, Enterprise teams can automate CMS entry creation, sync large data sets, and connect seamlessly to tools like Airtable, Zapier, and Make. That means less manual effort, fewer errors, and more time for creative work.

How Many Workspaces Can You Have in Webflow?

Webflow introduced Workspaces to help organize projects and manage collaboration across teams.

For individuals, the Free Workspace allows you to work on up to two unhosted sites. The Core Workspace is ideal for small teams and supports up to three seats on a paid basis. If your team is growing, the Growth Workspace offers additional seats and features. For large agencies and enterprises, the Enterprise Workspace provides unlimited seats and advanced permission controls.

Depending on your plan, you can create multiple Workspaces to keep projects separated, manage permissions, and collaborate efficiently. For agencies working with several clients, assigning each client to their own Workspace helps keep everything organized and secure.

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Know Your Webflow CMS Plan Limits to Scale Smart

Understanding Webflow CMS plan limits helps you avoid surprises as your site or client projects grow. Here’s what to keep in mind:

• ✅ Each site needs its own CMS plan, but there’s no limit on the total number of sites you can create.
• 📌 CMS item limits vary by plan: 2,000 items on CMS, 10,000 on Business, and custom limits for Enterprise.
• 🏢 Enterprise plans offer flexibility for large-scale content needs and include tailored CMS capacities.
• 👥 Workspaces help you manage team collaboration effectively and organize projects with clear permissions.

If you're ready to automate your Webflow CMS processes and optimize your workflows, check out Gapflow. Spend less time on manual tasks — and more time building beautiful websites.
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How to Automate Your Webflow Forms: Save Time, Reduce Spam, and Boost Engagement

Introduction: Why Webflow Form Automation Matters

• The power of forms in Webflow: Leads, inquiries, applications.
• Common pain points: Spam submissions, manual sorting, missed messages.
• Good news: These issues are avoidable — here’s how.

1. Automated Email Routing: Get the Right Message to the Right Person

• Explain how automated mail distribution helps (e.g., job applications to HR, sales requests to the sales team).
• Benefit: Faster response times, less manual effort.
• Gapflow Feature Mention: Easy setup for mail forwarding based on form types.

2. Say Goodbye to Spam: Smart AI Spam Detection for Your Webflow Forms

• The problem with traditional spam filters.
• How AI-based spam detection improves accuracy.
• Practical Tip: Combine this with your autoresponder for maximum efficiency.
• Gapflow Highlight: Built-in AI spam detection that filters out junk before it hits your inbox.

3. Boost Engagement with Automated Autoreplies

• Why autoresponders matter: Immediate feedback builds trust.
• Examples of effective autoresponder messages (job application confirmation, inquiry received notice).
• Gapflow Feature: Simple setup of personalized autoresponders — no coding required.

4. Organize Your Data with AI-Driven Field Mapping

• The struggle of inconsistent field naming (e.g., "Email" vs. "E-Mail").
• How AI field mapping simplifies data organization.
• Gapflow Highlight: Automatically maps form fields for clear and consistent lead data.

5. Export Leads as CSV for Easy Analysis and Follow-up

• Why structured lead data is essential for sales and marketing.
• How CSV exports help your team stay on top of incoming leads.
• Gapflow Benefit: One-click CSV lead export for hassle-free data handling.

6. Multi-Site Management Made Simple

• For agencies and businesses managing multiple Webflow sites.
• How to control automation settings across sites.
• Gapflow Advantage: Manage all your sites from one account — subscription applies per site.

7. How to Get Started with Webflow Form Automation (in 3 Simple Steps)

• Step 1: Connect your Webflow forms with Gapflow.
• Step 2: Configure mail routing, autoresponders, and spam detection.
• Step 3: Monitor and optimize your process — enjoy the time saved.

Conclusion: Stop Wasting Time on Manual Form Handling

• Recap the benefits of automating Webflow forms: less spam, faster replies, better organization.
• Invite readers to take action:

"If you want to automate your Webflow forms and spend more time on what really matters — like growing your business — take a look at Gapflow: https://www.gapflow.io/"

If you're looking to simplify your Webflow form automation, Gapflow offers powerful tools to help you handle common challenges with ease. Thanks to features like automated mail distribution, you can forward incoming requests directly to the right team — no more manual sorting. With AI spam detection for Webflow forms, unwanted submissions are filtered out before they even reach your inbox. And for an even better customer experience, the Webflow autoresponder setup ensures every visitor receives a quick and professional reply automatically.

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